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We are people from different countries, working in different professions who organized our selfs in a non profit organisation. We have members from more than 15 nationalities in our club.


In a Toastmasters meeting there are a lot of roles for people to take in order to involve everyone. And, since meeting assignments vary from meeting to meeting, everyone gets practice doing everything over the course of several meetings.

One meeting, you can sign up to give a speech; the next, you might be timekeeper; the next, you might be the Toastmaster of the Evening, hosting the whole evening. It gives you the opportunity to improve not only as a speaker but also in a lot of other areas like organizing, leadership and management.

The following descriptions explain the essential parts and roles of a typical Toastmasters meeting.

Parts of a Meeting

Welcome round

Every participant will have the chance to introduce hisself in 30 seconds under a given topic from the toastmaster of the evening.

Table Topics

  • Allows opportunity for impromptu speeches by members; guests are welcome
  • Contains topics set by the table topics master

Prepared Speeches

  • Are assigned from communication manuals to provide goals for developing specific skills
  • Are presented by members in a given timeframe
  • Other members provide oral and written evaluations of each speech


  • Every speaker gets an evaluation from an evaluator; also in front of the auditorium
  • Follow a prescribed technique to encourage speakers

Meeting Roles

Toastmaster of the Evening

  • Guides and coordinates the entire meeting and acts as the host
  • Introduces participants, including table topics master, speaker and general evaluator

Table Topics Master

  • Prepares questions around a central theme or topic
  • Asks members individual questions related to the chosen topic


  • Prepares a speech based on project objectives in the Competent Communication and Advanced Communication manuals

General Evaluator

  • Reviews the meeting in general
  • Is assisted by the grammarian, timer, ah-counter and evaluators


  • Evaluates one of the prepared speakers of the meeting
  • Gives a verbal and written evaluation using the guide in the manual

Listening Post

  • At the end of the evening the listening post will ask special questions about things and facts which were quoted during the evening because listening is also a skill a toastmaster should improve

Grammarian & Ah counter

  • gives feedback about the correct and incorrect use of the language and phrases, ah´s and filler words.
  • chooses the Word of the Day, which is announced before the meeting
  • The Word of the Day is free to use correctly from every participant to improve the language skills


  • Records the times of all events throughout the meeting and reports it during the evaluation session

Table Topics Evaluator

  • Evaluates the short and precise the table topic speakers.

Ballot Counter

  • Counts ballots and announces winners


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